Oracle Apps 11i : Creating Journals through Oracle GL
Create a new batch with multiple Journal entries
Create a Journal batch
The following are the steps for creation of a journal batch:
1. Navigate to the enter journals window.
2. Choose New Batch.
3.
Enter an optional Batch name to identify the batch on general ledger
and journal entry reports. You cannot have duplicate batch names in the
same accounting period. If you do not enter a batch name, General Ledger
will create a default name from the source, combined with a unique
batch ID and the system date.
4.
Enter the accounting Period for which you want to post the entries in
your journal batch. General Ledger defaults to the latest Open period.
a. Note: If you enter a period prior to the current accounting period and the user profile option Journals: Enable Prior Period Notification is set to Yes, General Ledger will display a message indicating that you are entering a prior period journal. You must confirm that this is what you want to do.b. Additional Information: Balance Type is a display–only field. It displays Actual when you are entering actual journals and Budget when you are entering budget journals.
5. (Optional) Enter a description for the journal batch.
6.
Enter a Control Total if you want to verify the total debits for your
journal batch against the batch control total. You can also enter a
control total at the journal entry level.
7. Choose Journals to add journals to the batch.
Figure -2 The Journal batch creation screen.
Enter Journals to a Batch
One can enter a journal to an existing batch or can create a new journal. The following are the steps:
1. Navigate to the Enter Journals window.
2.
Enter or query the batch for which you are entering journals. To enter a
journal without entering batch information, choose New Journal and
proceed to Step 4.
Review Batch.
3. Choose Journals.
4.
Enter a unique Journal name for the entry. If you do not enter a
journal name, General Ledger automatically assigns a name using the
following format: Source Journal ID Date.
If
you did not enter a batch name before entering journals, General Ledger
uses the name of the first journal in the batch to create a default
batch name.
5.
Enter the Period for the journal entry. If you entered a period at the
batch level, you must use the same period for each journal entry in the
batch. If you did not enter a period at the batch level, choose any Open
or Future Enterable period for your journal entry. Note that you can
only post journals in Open periods.
6. Accept or change the default Effective Date for the journal entry.
7.
Enter a Category to describe the purpose of your journal entry, such as
accrual, payments or receipts. All lines in a journal entry share the
same journal category.
General Ledger defaults the journal category if you defined the profile option Journals: Default Category.
8.
Enter an optional Description for the journal entry. General Ledger
uses this as the default description for each journal entry line. You
can change the journal entry description as necessary.
9. Enter a Control Total if you want to verify the total debits for the journal lines against the journal control total.
10.
Accept the default Currency (the functional currency for your set of
books), or change the journal currency to enter a foreign currency or
statistical journal.
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