Monday, 13 May 2013

Standard Line Status Flows in OM

Oracle Order Management captures the order line status in the Sales Order Pad on the Line Items Main tab in the status field and in the Order Organizer on the Summary and Line tabs. Oracle Shipping Execution displays the delivery line status in the Shipping Transactions Form on the Lines/LPN Main tab in the Line Status field. For a standard flow the statuses are:

Begin by placing the order in Order Management (OM):

Entered (OM): Order is saved but not booked.

Booked (OM): Order is booked.

Scheduled (OM): A user can customize the Workflow to show the Scheduled status which indicates that the order line has been successfully scheduled. When the ship line logic starts, the order line status changes to Awaiting Shipping.

Awaiting Shipping (OM): Order is booked but lines are not yet picked.

Open (OM): This status of a delivery on the Additional Line Information form indicates that none of the delivery lines associated with that delivery have been ship confirmed.

Ready to Release (SE): Order line is booked and passed to Shipping Execution. It is now a delivery line that is eligible for Pick Release.

Submitted for Release (SE): In Release 11i.4, Submitted for Release status changes name to Released to warehouse.

Released to Warehouse (SE): Pick Release has started but not completed. Either no allocations were created or allocations have not been Pick Confirmed.

Not Ready to Release (SE): A delivery line may be in this status when it is interfaced manually into Shipping, is not scheduled and has no reservations. When lines are imported automatically from Order Management this status is not used.

Released (SE): Pick Release has run successfully. The action has translated the delivery lines into move order lines in Inventory. The move order lines have been allocated and pick confirmed. Once a delivery has been created, the delivery and its associated delivery lines are eligible for Ship Confirm. This status is no longer valid starting with Release 11i.4. Released was replaced by the following three additional statuses:

Backordered (SE): The delivery line is pick released but no allocations were created or partial allocations occurred. As an example, if a delivery line has a quantity of 100, and at pick release only 25 are available for allocation, the original delivery line splits to create a new line (quantity of 75) for the unallocated portion with a status of

Backordered. The quantity on the original delivery line changes to 25 to reflect the allocated portion with a status of Staged/Pick Confirmed.
Staged/Pick Confirmed (SE): The delivery line is successfully pick released. It occurs after pick confirm to indicate subinventory transfer from source location to staging location is complete. Lines staged until they are ship confirmed.

Both Backordered and Staged/Pick Confirmed status provide the ability to perform opportunistic cross-docking for warehouse organizations with Oracle Warehouse Management System (WMS) installed.

Shipped (SE): This line status indicates that the delivery associated with the delivery line(s) is ship confirmed.

In Transit (SE): This delivery status indicates that the delivery associated with the line is ship confirmed and the pick up stop is closed.

Confirmed (SE): This delivery status indicates that the delivery line is either shipped or backordered and the trip stops are open.

Navigate back to Order Management and query the order which results in OM pulling updated Pick Release information from Shipping Execution (in R11i.4, these statuses will occur after Staged/Pick Confirmed and Backordered respectively):

Picked (OM): Pick release has completed normally (both allocation and pick confirm). The delivery associated with the delivery line(s) may have also been Ship Confirmed but the Delivery may not be set in transit and the Trip may not be closed.

Picked Partial (OM): This status occurs when a delivery line is not allocated the full quantity during Pick Release and Ship Confirm has not occurred. The delivery line splits during Ship Confirm and the information passes to Order Management through the Process Order API. The order line then splits to reflect the changes that occurred during the Shipping process. As an example, a customer orders quantity 50. There are 20 on hand in inventory. The delivery line splits into two delivery lines and therefore represents two order lines in Order Management. The order line with quantity 20 has the status of Picked or Shipped depending on whether
or not the delivery line is Ship Confirmed, the Delivery set in transit and the Trip closed. The second order line with a quantity of 30 has a status of Awaiting Shipping.

Shipping Execution pushes status information to Order Management once Ship
Confirm is completed:

Shipped (OM): The delivery associated with the line is Ship Confirmed. The Delivery status is set to in transit. This status appears in the Additional Line Information at the Pick Status field.

Interfaced (SE): If delivery was sourced from Oracle OM: The delivery line is shipped and the OM Interface and Inventory Interface concurrent processes have completed.

If delivery was sourced from an Oracle Application other than OM: The delivery
line is shipped and the Inventory Interface concurrent process has completed.

Awaiting Fulfillment (OM): Not all shippable lines in a fulfillment set or a configuration are fulfilled. This is a synchronization step within the Workflow process.

Fulfilled (OM): All lines in a fulfillment set are fulfilled.
Note: Fulfillment Sets are defined as a group of order lines that get fulfilled together. Items that are not shippable can be in fulfillment sets with shippable items, and then will not be fulfilled (and therefore invoiced) until the shippable items are fulfilled. A line can belong to either a ship set or an arrival set, but can belong to multiple fulfillment sets.

Interfaced to Receivables (OM): Invoice Interface has been launched. Order Management writes information to Receivables tables.
Partially Interfaced to Receivables (OM): This status is used in a PTO flow and indicates that the particular PTO item is required for revenue.

Closed (OM): Closed indicates that the line is closed. It does not necessarily indicate that the line is interfaced to Accounts Receivable (AR) since you must “close line” activity in a no-bill flow.

Canceled (OM): Indicates that the line has been completely canceled. No further processing will occur for this line.

The following scenario will emulate a Standard customer order from the first customer call to the invoice. The line status will assist the customer service agent on the Shipper's side to answer the questions of the Customer.

Entered Status (OM)
A customer calls and begins placing an order with the customer service representative. The customer is unclear whether or not the order is complete and indicates that he/she will call back to finish placing the order. The customer service representative saves the order to capture the current information but will not book the order because the customer has indicated that the order is not complete. Both the Order Header and the Order Lines associated with the customer call will have the status of Entered once the order is saved. The line on the order exists in the system and can be queried when the customer calls back to complete the order.

Booked Status (OM)
The customer service representative receives a second call the customer and adds two additional lines to the order. The customer indicates that the order is complete so the user Books the order.

Ready to Release Status (SE)
Once the order has been booked, the information passes to Shipping Execution. Order lines appear as delivery lines. Initially, it is a one to one ratio of order line to delivery line. The customer service agent calls the warehouse to ensure that the order that was just booked has appeared in Shipping Execution. The warehouse clerk queries the delivery lines by the order number provided by the customer service representative and indicates that the Line Status is Ready to Release indicating the delivery lines are eligible for Pick Release. The customer service representative has been assured that the booked order lines are visible in the Shipping Transactions form and are ready for the next step, Pick Release.

Staged/Pick Confirmed and Released to Warehouse Statuses (SE)
The warehouse clerk launches Pick Release. Upon querying the delivery lines by order number, the warehouse clerk will see that the Pick Release status is: Staged/Pick Confirmed for those delivery lines that have received allocation and Pick Confirmed successfully and Released to Warehouse for delivery lines that require a manual Pick Confirm or have not been allocated.

Picked and Awaiting Shipping Statuses (OM)
The customer who placed the order calls up and wants to know the status, the customer service representative queries up the order in the Order Organizer and finds that the status of the lines are Picked and Awaiting Shipping. The customer service representative is equipped to report that two of the order lines are processing smoothly as they have been picked from their source location and transferred to the staging location within the warehouse. The customer service representative can also inform the customer that the third order line has been released to the warehouse.

Closed and Picked Status (OM)
The warehouse clerk has just Ship Confirmed the delivery associated with the delivery lines corresponding to the customer’s order. The warehouse clerk used the check boxes on the Ship Confirm form to automatically set the delivery in transit and close the trip. Order Management will be updated through the Process Order API and the order lines that previously had the status of Picked will now show a status of Closed. The customer calls back to check the status of the order, the customer service representative can tell the customer the date(s) that two of the order lines physically shipped from the warehouse. The customer service representative can also inform the customer that the third order line has been Picked, indicating that the next function is to ship the product.

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